Contractor Invoice Template

Download a contractor invoice template, which provides contractors with an official way to request payment for their services.  The invoice will describe the particular job and the hours and dates worked, since contractors perform different types of work for different durations. You can use this template for most any kind of contract work, including carpentry, photography, writing, and more. Be sure to save a copy of each invoice you make.

How to Make in Adobe PDF and Microsoft Word

Step 1 – Download in Adobe (.pdf) and Microsoft Word (.doc).

Step 2 – Enter your contact information at the top left, including your name or your business’s name, address, phone, email, and fax number. Then complete this information for the client in the boxes to the right. Indicate the type of contracting you completed under your telephone number.

Step 3 – Charges – Describe the work you did, using separate rows if you completed different types of work with different rates, such as headshot photography at $75/hour and photo editing at $35/hour. Enter the dates covering each type of work, and then write the hourly rate and number of hours worked for each. Total each row in the amount column.

Step 4 – Add each number in the amount column and figure in any taxes to reach the total the client owes.

Step 5 – Use the Fee Schedule box to designate installment payments and describe how these will be made (e.g., check, electronic transfer) if needed. Enter the place and date, your name, and sign at the bottom to complete the invoice.

How to Make in Microsoft Excel

Step 1 – Download in Microsoft Excel (.xls).

Step 2 – Contact Information – Enter your company logo, name, address, and phone number at the top, and then complete this information for the client below in the Sold To fields.

Step 3 – Order Information – Write the order number if there is one, and the order date, location, start date, and phone number associated with the job.

Step 4 – Description of Work – Describe the type(s) of work you did with enough specificity for accounting purposes and record keeping.

Step 5 – Materials – Enter any materials you used, the quantity and unit (e.g., 2 rolls of film), and the total cost of each row, and then add these to arrive at a total material cost.

Step 6 – Labor – Write in each type of work, the rate and number of hours for each, and the total amount based on the rate and hours, then add the column to come to a total cost for labor.

Step 7 – Total – Enter the totals for materials, labor, any miscellaneous costs, and include taxes to arrive at the grand total the client owes. Sign to the right and have the customer sign as well, and keep one copy.

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