DHL Commercial Invoice Template

Download the DHL commercial invoice template to bill customers for international commercial express mail services.  The invoice should designate the shipper, recipient, and information about the goods so the recipient can verify the shipment. Shippers should retain a copy of each invoice they include in shipments.

How to Make in Adobe PDF and Microsoft Word

Step 1 – Download in Adobe PDF (.pdf) and Microsoft Word (.doc).

Step 2 – First, enter the shipper’s name and contact information. Below this, enter the address including country of the consignee (the recipient), and phone and fax numbers. This is where the package will be sent.

Step 3 – To the right, enter the invoice number, date of the invoice, and the terms of trade, which are predefined  International Chamber of Commerce terms to clarify who’s responsible for insurance and for payment for shipping. Enter the three-digit code. Underneath, enter the number of packages in the shipment, the weight of the goods plus the packaging (gross weight), and the weight of the goods (net weight).

Step 4 – Description – Include a detailed description of the goods with name, model number, and part or serial numbers. Include whether the item is used or new and the reason for the shipment.

Step 5 – Customs Commodity Code – This six-digit code is optional. Indicate the country where the goods were produced or grown to the right.

Step 6 – Then enter the quantity and value of each item, which you will multiply to get the subtotal value of each type of item in the right column. Enter the sum of this column where it says total value.

Step 7 – Finally, certify the form by signing at the bottom.

How to Make in Microsoft Excel

Step 1 – Download in Microsoft Excel (.xls).

Step 2 – At the top, enter the date of export, the International Chamber of Commerce terms of sale, any associated reference number, and the currency being paid for the shipment.

Step 3 – Then enter the shipper’s name, address, and phone number followed by the recipient’s name, address, and phone number. Include the importer’s contact information if it’s different from the recipient’s. Write the country where the shipment was produced, the destination country, and the air waybill number to the left.

Step 4 – Description – Include a detailed description of each type of good with name, model number, and part or serial numbers. Include whether each item is used or new and the reason for the shipment.

Step 5 – Then enter the quantity, weight, and value of each item, which you will multiply to get the total value of each type of item in the right column. Enter the sum of this column plus any freight or insurance costs where it says total.

Step 6 – Include the total number of packages at the left, and then sign the document at the bottom to certify it.

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